Discover everything you need to know about electronic invoicing.

What is Electronic Invoicing? The e-Invoice, also known as electronic invoicing, is the digital version of the traditional paper invoice—a proof of purchase or sale of goods or services. It can be issued and stored digitally, retaining the functionality and legality provided by traditional paper invoices.

The electronic invoice contains the same data as a paper invoice but is electronically signed using a digital certificate recognized by the Spanish Tax Agency.

Electronic invoicing will be mandatory for all businesses and self-employed individuals in Spain, regardless of their size or sector. This is part of the Recovery, Transformation, and Resilience Plan promoted by the Ministry of Economic Affairs and Digital Transformation to combat commercial delinquency and promote digitalization among businesses.

In 2024, Spain will implement mandatory electronic invoicing with the new «Crea y Crece» (Create and Grow) Law, aimed at controlling and tracking B2B invoices.

The new regulation also mentions that both the sender and the recipient of the electronic invoice must provide information about its status. Additionally, for at least 4 years from the invoice issuance date, the recipient has the right to request a copy without incurring additional costs.

Benefits of Electronic Invoicing:

Time and Resource Savings: Electronic invoicing simplifies the process of issuing, delivering, and receiving invoices. Manual steps, such as printing and postal delivery, are eliminated, saving time and resources.

Cost Reduction: By eliminating paper, ink, and postage costs, businesses can significantly reduce expenses associated with traditional invoicing.

Increased Efficiency: Electronic invoices can be generated and delivered almost instantly, speeding up the payment and accounting process. Furthermore, automation reduces the risk of human errors.

Improved Document Management: Electronic invoicing makes it easier to track and manage all transactions, simplifying access to past records and documents.

Legal and Fiscal Compliance: Electronic invoices typically meet legal and tax requirements, reducing the risk of sanctions or issues with tax authorities.

Facilitates Reconciliation: Electronic invoicing allows for more effective reconciliation between buyers and sellers since data is accurate and available in real-time.

Enhances Sustainability: By reducing paper consumption and the need for physical transportation, electronic invoicing has a positive impact on the environment.

Access from Anywhere: Electronic invoicing enables access to invoices from any device with an internet connection, facilitating financial management from anywhere.

Increased Security: Electronic invoices often come with advanced security systems to protect financial information, reducing the risk of fraud.

Promotes Digitalization: Electronic invoicing is a significant step towards the digitalization of business processes, improving competitiveness and agility in an increasingly digital world.

In summary, electronic invoicing offers numerous significant benefits, from cost reduction to improved efficiency and sustainability, making it an attractive option for modern businesses.

At Aunergia, we are here to support you in this digital transition and transformation! We connect your invoicing process to any ERP system on the market, making it easy to adapt to electronic invoicing. Integration is straightforward and happens in real-time, allowing you to efficiently synchronize exchanges, statuses, documents, and more with your ERP system without complications.